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Tournament Dropout Policy

How we use your personal information – Cambridge University Ultimate Club

This statement explains how the Cambridge University Ultimate Club (“we”, “us” and “our”) handles and uses the personal information we collect about our members and other people for processes relating to our operations and activities.

When changes are made to this statement, we will publish the updated version here. For significant changes, we will circulate a notification to our members.

The controller for your personal information is the Cambridge University Ultimate Club.  The person responsible for data protection within our society is the President who can be contacted at

How we use your personal information

We collect and process your personal information for a number of purposes, including:


  • Ensuring the functionality and security of our website and mailing lists (e.g. the IP address and activity of all visitors to our website, the sources of emails to our lists.


  • Maintaining your personal details (e.g. your name, photograph if uploaded, team affiliations and preferred contact details), to operate our mailing lists and ensure effective communications with you.
  • Keeping financial records (e.g. payments we receive from and send to you, on the accounts section of the website).
  • Maintaining a record of your activities with us (we archive all emails sent to our mailing lists, and reports on past events).
  • Managing society alumni relations and fundraising.

Our normal legal basis for processing your membership information (contact details, photograph) is your consent, which you gave at the point you became a member of the society and which you can withdraw at any time, by resigning your membership and deleting your account. All membership information we store about you is removed. Please note according to our Constitution, your online account represents your membership of the society.

Our normal legal basis for processing the remaining personal information (website activity, accounting information, emails to mailing lists, records of participation in events) is that we believe it is in our legitimate interests to do so, in order for the society to run effectively and efficiently, and as we only collect and use minimal information for the limited purposes listed here we do not consider that your own interests override ours. We keep these types of personal information for as long as we need it to ensure the efficient running of the society. In some cases, we may be able to anonymise this information. Please contact the Webmaster ( to make such a request.

Personal information may also be stored in backup archives of society data. We will take steps to ensure that deletion, correction or anonymisation requests are also reapplied in the event of any archives being restored.

If we use your personal information outside of the purposes listed here, we will seek your consent to do so in advance.

How we share your personal information

  • Personal information is not normally shared outside of the society and its members.
  • We use University and Student-Run Computing Facility IT facilities to store electronic copies of personal information.
  • Information relevant to the security and functionality of our website and mailing lists may be shared with the University and our hosts, the Student-Run Computing Facility.
  • Anonymised IP addresses accessing our website may be shared with Google Analytics. We do not share any personally identifiable information with Google.

In some cases the society may relay a message on the behalf of a third-party to our membership, but we do not allow third-parties access to your contact details or our mailing lists.

We may also be subject to a legal requirement (with or without your consent) to share your personal information with the University or a government agency (such as the police or security services or other statutory authorities with investigatory powers) under special circumstances (e.g. relating to tax, crime or health and safety).  Where feasible and appropriate, we will notify you of our intention to share such information in advance.

Your rights

You have the right to access the personal information that we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all of these rights are qualified in various ways.

If you have questions or concerns about how your personal information is used, please contact us using the above details.

If you remain unhappy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (

Last updated: 24/05/2018


Cambridge Ultimate

Sunday - JG
11:00 - 13:00

Tuesday - JG      18:00 - sunset   Throwing + pickup

Thursday - JG  18:00 - sunset   Skills session

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